Senior Administrative Assistant

About this role:
Wells Fargo is seeking an Associate Executive Specialist supporting the Head of CAO Technology & COO Architecture & Engineering leader. This role will support day to day execution, communication, and efficiency enablement.
In this role, you will:

• Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables, and pulling routine reports
• Perform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissions
• Support the facilitation of larger meetings and events by handling tasks such as but not limited to, room reservations, catering orders, meeting invites, and onsite production support.
• Serve as a delegate to CIO for approved system tasks (Workday, Recognition Central, AIMS, etc.)
• Support CIO with onboarding tasks for their senior leadership team
• Act as information source on key topics such as travel booking and expenses, in-office employee amenities and policies, and corporate site events.
• Support projects
• Assist with budget planning and compile statistical data for financial planning
• Act as information source on group and company policies
• Receive direction from supervisor and exercise judgement within defined parameters while developing understanding of the Administrative Support function
• Collaborate and consult with peers, colleagues, and managers to resolve issues and achieve goals
• Interact with external customers

Required Qualifications:

• 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Experience supporting senior level leaders/executives.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to manage changing travel itineraries, accurately manage expense reimbursement.
• Manage a busy calendar and appointments flawlessly.
• Ability to work effectively in a hybrid environment where key team members and partners are in various time zones and locations.
• Ability to make timely and independent judgment decisions while working in a fast-paced and results-driven environment.
• Ability to take initiative and work independently with minimal supervision in a structured environment.
• Ability to develop partnerships and collaborate with other business and functional areas.
• Strong attention to detail and accuracy skills.
• Strong organizational and multi-tasking skills.
• Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams LiveMeeting and SharePoint) skills
• Experience with Workday, SAP Concur, and AIMS
• Administrative support experience in banking or financial services
• Concur experience
• Experience supporting senior leadership and multiple managers
• Experience making timely and independent judgment decisions while working in a fast-paced and results-driven environment
• Highly organized with strong attention to detail

Job Expectations:

• Willingness to work on-site at stated location on the job opening.
• This position offers a hybrid work schedule.
• This position is not eligible for Visa sponsorship

Posting Location:

• 300 S Brevard St, Charlotte, NC 28202

Posting End Date:
10 Apr 2026
*Job posting may come down early due to volume of applicants.
We Value Equal Opportunity
Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.
Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.
Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.
Applicants with Disabilities
To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo .
Drug and Alcohol Policy
Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.
Wells Fargo Recruitment and Hiring Requirements:
a. Third-Party recordings are prohibited unless authorized by Wells Fargo.
b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.